Setting Up Meetings in Microsoft Teams


You can easily schedule meetings within Microsoft Teams to provide a clickable "Join" link for students or other attendees on their calendars.  For this functionality to work, you'll also need to make sure Office is installed on your computer by logging into the O365 Web Portal and clicking "Install Office."  This will install licensed versions of all Office software on your computer.  Once this is completed, please follow the steps below.

1. In Outlook, go to the calendar tab on the bottom left of the page.

2. Once there, select "New Teams Meeting" from the ribbon.  If you don't see this icon, you'll need to make sure Teams is installed.  Download Teams

Did you Know? You can also open an existing meeting in Outlook (including recurring meetings), click the "New Teams Meeting" button and easily convert existing face-to-face meetings to a Teams video meeting.

3. Fill in the required information: Invitees, time and length of meeting, and any other content relevant to the meeting in the message space.  Recipients will receive the invitation by email that also includes a direct link to the meeting.  Once you're ready, click send and the meeting will be added to your individual calendar and invites will be sent to appropriate invitees.

*The contact can be a list of individual recipients or a contact list. (see below)

Schedule a Teams Meeting from Teams

There are several ways to schedule a meeting directly in Teams:

  • Select Schedule a meeting Schedule a meeting button in a chat (below the box where you type a new message) to book a meeting with the people in the chat.

  • Go to Calendar Meetings button on the left side of the app and select New meeting in the top right corner.

  • Select a range of time in the calendar. A scheduling form will pop open.

The scheduling form is where you'll give your meeting a title, invite people, and add meeting details. Use the Scheduling Assistant to find a time that works for everyone.

Scheduling Assistant tab in the Teams new meeting scheduling form.  

Once you're done filling out the details, select Save. This will close the scheduling form and send an invite to everyone's Outlook inbox.



Article ID: 121867
Fri 12/4/20 11:00 AM
Thu 1/7/21 12:21 PM