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Follow these steps to enter and organize a new LETU Associate within the ColleagueUI system:
NAE: Name and Address Entry
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Open ColleagueUI
Navigate to the home page at https://letu.colleague.elluciancloud.com/UI/home.
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Select the NAE Form
Enter NAE into the form field located at the top of the interface.
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Type the persons full name like “Zachary Burditt” and click enter
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You can also search by using the first three letters of each name like “Zac Bur”
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You may see a search results screen. If you person you are adding already exists, note the ID number and click the ‘X’. Otherwise hit the ‘+ Add’
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Hit ‘Enter’ or click ‘Ok’ when prompted for an assigned ID
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At a minimum fill out the firstname and last name. You may fill out as much info as you desire though.
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When you are done click ‘Save All’ and continue to the SVM screen
SVM: Staff and Volunteer Form
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Open ColleagueUI
Navigate to the home page at https://letu.colleague.elluciancloud.com/UI/home.
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Select the SVM Form
Enter SVM into the form field located at the top of the interface.
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Enter the Associate ID
Input the specific ID number of the LETU Associate.
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Create the Staff Record
When prompted to create a new STAFF record, click 'Y'.
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Assign a Unique Staff Code
Enter a Staff Code for the individual.
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Naming Convention: Use the first initial, last initial, and a number (e.g., MG1 for Maria Zulema Garcia).
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Duplicate Check: If the chosen code is already in use, increment the number (e.g., move from MG1 to MG2) and try again.
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Set Staff Type and Status
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Verify Existing Records
If an SVM record already exists, review the entry to ensure all information is accurate and up to date.
Note: Tessa Stinnett (3122689) Will always be the sponsor for Dual Enroll Teaching Assistants
Note: Sponsor is the only way we would know to deactivate an associate account