📘 Overview
To make copies on a PaperCut copier you sign in with your ID card, choose the account to charge, and then use the copier's own Copy screen. This article walks through each step, explains the main copy settings, and covers signing out so no one else copies on your account.
In this article:
- Make copies
- Common copy settings
- Sign out
- Troubleshooting
📑 1. Make copies
1Sign in with your ID card
Hold your LETU ID card against the card reader next to the copier screen. The screen changes to Welcome, [your name]! and shows three buttons: Print Release, Access Device and Scan.
The sign-in screen: "To continue, swipe your authentication card."
📝 Note: Use your LETU ID card. If the copier doesn't recognize your card, contact the IT Help Desk with your name and the copier's location.
Tap Access Device. This unlocks the copier's own menus for copying.
2Choose the account to charge
You see the accounts you're allowed to charge, for example Information Technology\User Support and Engagement. Tap the account these copies belong to. If the list is long, type part of the name in the box and tap Search.
📝 Note: The list shows your department's accounts (budget lines). If the account you need isn't there, contact the IT Help Desk with the account name and who approves charges to it.
3Open Copy
The copier's Home screen opens. Your email address appears at the top right, which shows you're signed in. Tap Copy.
4Place your originals
- Document feeder: place pages face up in the tray on top. Remove staples and paper clips first.
- Glass: lift the lid and place the page face down, lined up with the arrow in the corner.
5Set up your copies and press Start
The screen says Ready to copy. To set the number of copies, type it on the keypad on the right. Change any other settings you need (section 2), then press the green Start button.
⚙️ 2. Common copy settings
| Setting |
What it does |
| Select Color |
Auto (Color/B&W) copies color pages in color and the rest in black & white. Choose Black & White to make sure nothing is charged as color. |
| Copy Ratio |
Enlarge or reduce. 100% is the same size as the original. |
| Select Paper |
Auto matches the paper to your original. Choose a tray to use a different size, for example 11×17. |
| Number of Copies |
Type the number on the keypad. Press C to clear it. |
| 2-Sided Settings |
1▸1-Sided is the default. Choose 1▸2-Sided to copy single-sided originals onto both sides of the paper, or 2▸2-Sided for double-sided originals. |
| Finishing |
Collate (sort into sets), or staple if the copier has a stapler. |
| Density |
Makes the copy lighter or darker. |
| Original Type |
Text/Photo works for most documents. Choose Photo for pictures or Text for faint text. |
| Check Settings |
Shows every setting you've changed before you start. |
| Reset |
The key on the right puts every setting back to the default. |
💡 Tip: 2-sided and black & white copies cost less and use less paper.
🚪 3. Sign out
When you're finished, take your originals and tap Log Out at the top right of the screen (under your email address).
⚠️ Important: Always log out before you walk away. Until you do, anyone at the copier can make copies charged to your account. If the screen shows An original has been left on the platen glass, lift the lid and take your page.
🔧 4. Troubleshooting
| Problem |
What to try |
| The copier doesn't recognize my card |
Hold the card flat against the reader for a second. If it still doesn't work, contact the IT Help Desk. |
| I can't find the right account |
Use the search box on the Select Account screen. If the account isn't available to you, contact the IT Help Desk. |
| I chose the wrong account |
Log out, sign in again, tap Access Device and choose the correct account. |
| Copies came out in color when I didn't need it |
Set Select Color to Black & White before you press Start. |
| Copies are too light or too dark |
Adjust Density, or change Original Type. |
| Paper jam or out of paper |
Follow the instructions on the copier screen. If it can't be cleared, report the copier's location to the IT Help Desk. |
| I want to scan, not copy |
Use Scan on the PaperCut screen instead (see Scan a document to email). |