Where can I securely store files?

Tags cloud storage

What should i store where?

OneDrive​

  • Your personal LETU files​

  • Files only you care about and nobody else needs​

  • Files you might need to share securely with someone outside LETU and which are not restricted from such sharing

SharePoint​

  • Private Department Library​

  • All your department files​

  • Files you use, but that somebody else might access​

  • Public Document Library​

  • Files you want to share with the campus community​

  • Files you want to share with specific campus departments

 

The matrix below is designed to provide guidance on where LETU employees can securely store information and files. Note that Students are included for clarity on tools typically used by students but this matrix is intended for consumption for LETU Faculty/Staff.

Note that any storage of FERPA, HIPAA or other restricted information is still subject to other guidance on those regulations most notably LETU Policy 6.2 - Data Classification. Employees are responsible for understanding 6.2 when choosing how to store or share files or information. The matrix below just indicates which storage/cloud services are allowed to be possible hosts for that information subject to specific guidance in 6.2. 

Please contact the IT ServiceDesk with any questions about this guide.

 
SERVICE  Legacy LETU File Storage   OneDrive for Business / SharePoint  Google Drive
For Employees Yes Yes No
For Students Yes  Yes  Yes 
University Agreement Yes Yes No
LETU IT Supported Yes Yes No
(vendor supported)
HIPAA

Yes
(with IT consult)

 Yes
(with IT consult)		 No
FERPA Yes Yes No
IRB Yes Yes No
PCI No No No
SSN/Passport Yes
(if encrypted at rest)*		 Yes
(if encrypted at rest)*		 No
Cost Free Free Free
Storage Size Limit 15 GB 1 TB 15 GB
File Size Limit 2 GB 2 GB  
External Sharing No Yes
(for individual files or folders in OneDrive only)		 No

* Encryption can be done as simply as through Office files under File→Protect or using an encrypted zip file

Not Listed?

If you have a Critical Business Process that's not listed in the above table, feel free to consult with IT or read, Guidelines and Limitations for OneDrive for Business Use, for further info. 

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