Manually Clearing Health Holds

Tags hold-rec

Overview

Health holds (WTHF, WTIN, WTIM) work differently than other holds.  These holds are cleared by the procedures called by completing the corresponding Dynamic Forms.  However, if something happens where the form is not clearing hold, these holds are not cleared by just putting an end date in the hold record.  Other records need to be inserted or updated in order to prevent these holds from reappearing with the next run of the POGO/Possible process.

WTHF

WTHF hold is for the student to complete the Health Form on Dynamic Forms.  After the hold record has had an end date applied, the following records/updates will need to be applied:

Emergency Care Permission

  1. Open up Health Services Entry in CX10:
  2. Click 'finish' on the first screen and then 'Student Health Entry':
  3. Query for the student ID you want to add records to.
  4. Click on 'Update' 
  5. Towards the bottom of the screen, switch the 'Emergency Care Permission' flag to 'Y'

Immune Records

  1. While still in Update mode, click on 'detail'

  2. In the window that pops up, click on Immunizations

  3. Click 'insert' at the and fill out the records as follows:

    1. HR record
      1. Code: HR
      2. Date: Not needed for this record but can be the date the form was filled out
      3. Stat(us):  Either A (for Active) or X (for Exempt)
      4. Verified: Y
    2. MEN record
      1. Code: HR
      2. Date: Not needed for this record but can be the date the form was filled out
      3. Stat(us):  Either A (for Active) or X (for Exempt)
      4. Verified: Y

WTIN/WTIM

WTIN/WTIM holds are for the student to complete the Immunization Form on Dynamic Forms.  The WTIN is for New students.  If they do not complete it as a new student, the hold is ended by the POGO/Possible process and the WTIM hold is applied until the Immunization form is completed.  After the hold record has had an end date applied, the following records/updates will need to be applied:

Immune Record

  1. While still in Update mode, click on 'detail'

  2. In the window that pops up, click on Immunizations

  3. Click 'insert' at the and fill out the records as follows:

    1. MCV record
      1. Code: MCV
      2. Date: {Vaccination Date for Meningiococcal Vaccine}
      3. Stat(us):  Either A (for Active) or X (for Exempt)
      4. Verified: Y
    2. (if the student is an international student) MMR1 record
      1. Code: MMR1
      2. Date: {Vaccination Date for first MMR Vaccine}
      3. Stat(us):  Either A (for Active) or X (for Exempt)
      4. Verified: Y
    3. (if the student is an international student) MMR2 record
      1. Code: MMR2
      2. Date: {Vaccination Date for first MMR Vaccine}
      3. Stat(us):  Either A (for Active) or X (for Exempt)
      4. Verified: Y
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