Colleague - Adding LETU Associates to Colleague

Follow these steps to enter and organize a new LETU Associate within the ColleagueUI system:

NAE: Name and Address Entry

  1. Open ColleagueUI
    Navigate to the home page at https://letu.colleague.elluciancloud.com/UI/home.

  2. Select the NAE Form
    Enter NAE into the form field located at the top of the interface.

  3. Type the persons full name like “Zachary Burditt” and click enter

    1. You can also search by using the first three letters of each name like “Zac Bur”

  4. You may see a search results screen. If you person you are adding already exists, note the ID number and click the ‘X’. Otherwise hit the ‘+ Add’

  5. Hit ‘Enter’ or click ‘Ok’ when prompted for an assigned ID

    Uploaded Image (Thumbnail)

  6. At a minimum fill out the firstname and last name. You may fill out as much info as you desire though.

  7. When you are done click ‘Save All’ and continue to the SVM screen

SVM: Staff and Volunteer Form

  1. Open ColleagueUI
    Navigate to the home page at https://letu.colleague.elluciancloud.com/UI/home.

  2. Select the SVM Form
    Enter SVM into the form field located at the top of the interface.

  3. Enter the Associate ID
    Input the specific ID number of the LETU Associate.

  4. Create the Staff Record
    When prompted to create a new STAFF record, click 'Y'.

  5. Assign a Unique Staff Code
    Enter a Staff Code for the individual.

    • Naming Convention: Use the first initial, last initial, and a number (e.g., MG1 for Maria Zulema Garcia).

    • Duplicate Check: If the chosen code is already in use, increment the number (e.g., move from MG1 to MG2) and try again.

  6. Set Staff Type and Status

    • Staff Type: Select the appropriate value for the role.

    • Staff Status: Set this to 'Current'.

  7. Verify Existing Records
    If an SVM record already exists, review the entry to ensure all information is accurate and up to date.

 

Note: Tessa Stinnett (3122689) Will always be the sponsor for Dual Enroll Teaching Assistants

Note: Sponsor is the only way we would know to deactivate an associate account

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