Setting Up Meetings in Microsoft Teams

You can easily schedule meetings within Microsoft Teams to provide a clickable "Join" link for students or other attendees on their calendars.  For this functionality to work, you'll also need to make sure Office is installed on your computer by logging into the O365 Web Portal and clicking "Install Office."  This will install licensed versions of all Office software on your computer.  Once this is completed, please follow the steps below.

1. In Outlook, go to the calendar tab on the bottom left of the page.

2. Once there, select "New Teams Meeting" from the ribbon.  If you don't see this icon, you'll need to make sure Teams is installed.  Download Teams

3. Fill in the required information: Invitees, time and length of meeting, and any other content relevant to the meeting in the message space.  Recipients will receive the invitation by email that also includes a direct link to the meeting.  Once you're ready, click send and the meeting will be added to your individual calendar and invites will be sent to appropriate invitees.

*The contact can be a list of individual recipients or a contact list. (see below)

There are several ways to schedule a meeting directly in Teams:

• Select Schedule a meeting  in a chat (below the box where you type a new message) to book a meeting with the people in the chat.

• Go to Calendar  on the left side of the app and select New meeting in the top right corner.

• Select a range of time in the calendar. A scheduling form will pop open.

The scheduling form is where you'll give your meeting a title, invite people, and add meeting details. Use the Scheduling Assistant to find a time that works for everyone.

Once you're done filling out the details, select Save. This will close the scheduling form and send an invite to everyone's Outlook inbox.